Frequently asked questions
In this section, you will find the most commonly asked questions about leading an EF tour. If you still have questions or need more information, please call us at 1-800-637-8222.
How does group travel work?
How many participants do I need to put a group together?
What are EF hotels like?
As a group leader, do I need to send in an application form or pay the non-refundable deposit?
What is included in the Program Fee?
How do students make payments?
When do students have to pay their balance in full?
What if there is an emergency on tour?
What if my school board has questions?
How does my group enroll?
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We look for groups with common interests and date flexibility to travel together on tour. This process, called consolidation, enables us to keep our Program Fees the lowest—and gives thousands of students the chance to discover the world with EF.
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It’s up to you. You can travel with any number of students (and adults). EF offers one free place for every six travelers.
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We choose safe, clean accommodations with private baths. Most EF hotels cater specifically to student groups and have access to public transportation.
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No. We already have your application information on file, and you don’t need to pay the non-refundable deposit. You will, however, need to complete your Group Leader Release and Agreement Form (PDF).
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Your Program Fee includes round-trip airfare, overnight accommodations, breakfast and dinner daily, guided sightseeing, select entrance fees, a full-time EF Tour Director, and a 24-hour emergency service. Lunches and tips are extra. We suggest each participant tip your tour director $6 (€4) per day and $3 (€2) per day for your bus driver. If your tour includes a cruise, tipping is usually $10 (€6) per person per day.
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The easiest way to make payments is by enrolling in EF's monthly payment plan. Travelers may also submit one-time payments by phone, fax or mail.
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The final payment date varies depending on the payment option a student chooses. For complete payment information, consult EF's Booking Conditions.
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Your EF Tour Director accompanies you throughout your stay, is trained to handle problems that may arise, and stays in contact with the local EF office wherever you are. EF also maintains a 24-hour emergency telephone service in the U.S. and overseas.
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Download our guide for school boards and administrators, which addresses the security, educational content, quality and reliability of all EF programs.
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Travelers can enroll online by entering your tour number on the student tab of the homepage. They can also sign up over the phone, by fax or through the mail.
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