• Getting started
• Enrolling travelers
• Fundraising
• Planning for your tour
• Preparing for departure
  • Hold a departure meeting
  • Tips on tipping
  • Passports and visas
  • Hotels and rooming
  • Optional excursions, meals and money
  • Packing
  • What's next
• On-tour responsibilities
• EF guidelines and regulations
• Free international training tour
• FAQ

Region Europe - Great Britain and Ireland - France - Italy - Spain and Portugal - Greece and Turkey - Germany, Austria and Switzerland - Benelux and Scandinavia - Eastern Europe Las Americas Asia and South Pacific - Australia - China - Japan - Thailand - Southeast Asia Africa
Length 8 days or less 14 days or less 18 days or less 19 days or more
Program fee Less Than $1200 Less Than $1400 Less Than $1600 Less Than $2000 * Any Price
Travel year 2012 itineraries 2013 itineraries 2014 itineraries

Passports and visas

Check students' passports

By now your travelers should have received their passports. Request that students bring their passports to your meeting and verify that each has been signed by its owner. Make copies of each passport. Bring these copies on tour with you; they will be extremely helpful in the event of a lost passport. All travelers need a passport valid for at least six months after the end of the tour.

Complete your passport list

It's time to complete your passport list. The passport list should contain all passport names and numbers for your group. You may be asked for this list at hotels, and it's important to have on tour in case a student loses his or her passport. Make a copy to leave at home with an emergency contact.

Confirm all names are correct

Ensure that the spelling of each passport name matches the names on your Group Status Report, including middle names and initials, if applicable. Once the airline tickets have been issued, name changes will incur charges of at least $100 and up to the cost of a full published fare ticket. If a traveler tries to use a ticket with an incorrect name, he or she will not be allowed to board the plane.

Be aware that your group may need visas

Visas are required for some tour destinations, including Australia, Brazil, China, Egypt, India, Kenya, Russia, Tanzania and Vietnam. Make sure all of your travelers have obtained their visas. Please visit travel.state.gov for the most up-to-date list of countries requiring visas for U.S. citizens. Non-U.S. citizens must contact the consulates of the countries they will be visiting (or transferring through) and obtain any necessary visas.

Verify emergency contact information

All travelers must have an emergency contact on file. This contact will be used in case any information needs to be communicated while the group is on tour. Ask students to confirm that their emergency contact information is correct on their student profiles at eftours.com. Students can log in to their accounts by going to eftours.com/login.